Field descriptions: Stock receipt

Field Description
Date

The stock receipt date.
Description The stock receipt description.
Number

The stock receipt number.
Reason The reason code for a stock transaction. For a stock receipt this is to record an adjustment of a quantity in stock or the correction of a price.
Site The site at which the item is stocked.
Status

The document status:

  • Details required: The stock receipt is not posted and requires stock details for at least one of the lines on the receipt.
  • Details entered: The stock receipt is not posted, but all required stock details are entered.
  • Stock posting in progress: The stock receipt is posted, but not validated yet.
  • Stock posting error: At least one line of the stock receipt was unable to be posted.
  • Received: The stock receipt is posted and validated.

Document lines grid

Field Description
Actual cost The item actual cost.
Expected cost

The item expected cost.
Item ID The item ID.
Item name The item name.
Location The name of the location where the item is stocked. This only displays if the site selected is location managed.
Quality control The item stock status. You can define the values of this field in the Stock quality control page.
Quantity The item quantity in stock unit.
Status

The document status:

  • Details required: The stock receipt is not posted and requires stock details.
  • Details entered: The stock receipt is not posted, but all required stock details are entered.
  • Stock posting in progress: The stock receipt is posted, but not validated yet.
  • Stock posting error: At least one line of the stock receipt was unable to be posted.
  • Received: The stock receipt is posted and validated.

Posting tab

Field Description
Accounting integration reference The reference in the accounting tool.
Document number The document number and a link to the document.
Document type The document type such as journal entry or accounts receivable invoice.
Error details An explanation of the error or errors that occurred during the posting process.
Status

The posting status:

  • To be generated: A journal entry is not created yet.
  • Generation error: The journal entry was unable to be created.
  • Posting error: At least one line of the stock receipt lines was unable to be posted.
  • Posted: The stock receipt is posted and validated.

Stock receipt detail window

Field Description
Item The item name. This field cannot be edited.
Quantity The item quantity in stock unit. This field cannot be edited.
Site The site where the stock receipt is posted. This field cannot be edited.

Stock details grid

Field Description
Expiry date The item expiry date. This field is displayed only if the item is lot managed and the expiry date is managed.
Location The location where the item is stocked. This field only displays if the site selected is location managed.
Lot The item lot number. You can select an existing one or enter a new one. This field only displays if the item is lot managed.
New lot Indicates whether the lot is a new one or not. It is automatically selected when you select or enter a new lot number. The new lot number is created when you post the line. This checkbox is cleared when the line is posted.
Quantity in stock unit The item quantity for the stock line.
Serial number This field displays only if the item is serial numbered. To be generated is automatically displayed. It means that the corresponding serial numbers are automatically generated when you save the receipt. If you split the quantity between different stock lines, To be generated is displayed only on the last line when all the stock details for the total quantity are entered. To be updated is displayed on the previous lines.
Quality control The item stock status. You can define the values of this field in the Stock quality control page.
Sublot The item sublot number. This field displays only if the item is sublot managed.
Supplier lot number The supplier lot number for the item.

Serial numbers grid

Field Description
From serial number

The serial number or the lowest of a range of serial numbers on the issued components.
Quantity

The quantity of sequential serial numbers on the issued components.

1 if the issued components have ad hoc serial numbers.
To serial number

This serial number is entered automatically. It displays the last serial number of a range of sequential serial numbers or the From serial number if the Quantity is 1.

Dimensions window

Defines default and individual attributes and dimensions for managing business rules and analysing and tracking component costs using analytical accounting data.

Field Description
Channel

Identifies a channel dimension.
Department

Identifies a department dimension.
Employee Identifies an employee attribute.
Project

Identifies a project attribute. When you include a project, the Task field is available.
Region Identifies a region dimension.
Task If you selected a project, identifies a task. Tasks are linked to projects.