Production receipt

Tracking receipt of manufactured items updates the progress of a work order. You can inquire on tracked production receipts on this page and on the Production tracking line inquiry page.

• Use this page to check the status of generated production trackings and to view individual production receipt documents.
• Use the Production tracking line inquiry page when you need visibility of all your production tracking data at line level.

If the production receipt failed, an error is displayed on this page. You can re-post the tracking record from this page after resolving the error.

Inquire on a production receipt

The information in the main list is display-only and cannot be modified. To inquire on a production receipt for a work order, you need to enter or select the production tracking reference to inquire upon. You can take advantage of standard grid options like sorting, by displaying table filters and selecting which columns you want to display to filter for your production tracking or work order record.

Apply filters to refine your search results if you have a significant number of production tracking references.

You can view more details for the production receipt from the More actions icon for a received item.

• Select Stock details to view information about the received item and serial numbers that were used during the production process.

  If the Stock status displays In progress or Error, you can view information about the received item and any serial numbers that were used during the production process. You should add or check the storage and inspection status details of the stock and the serial numbers that were received from production are correct, or edit the details if any are different.

  Lot information is only available if the finished item is managed by lot on the Item record; serial number information is only available if the finished item is managed with serial numbers.

  Save any new or edited stock details, then Post the production receipt.

• Select Dimensions to view the default and individual attributes and dimensions for managing business rules and analysing and tracking the production costs using analytical accounting data.

You can also view the stock journal created for a production tracking that posted successfully. The Stock status in the production receipt header displays Completed. Select Completed to view the stock journal.

Stock status: Error

In the main list, if the Stock status displays Error, select the line.

1. In the production receipt details, select Error to view the reasons the production tracking posting failed.
2. In the Items grid, in the Stock status column for a received item, select Error to view the reason the received item stock receipt failed.

You need to resolve the issue and re-post the tracking record so that your work order and stock records are updated. Select Post from the production receipt document.

Example Stock status errors

Stock transaction error	Solution
Any stock transaction is forbidden for the [released item] item on the [production site] site because a count is in progress.	This error is displayed if a stock count is in progress for the finished item at the stock site. When a stock count is started, all stock movement transactions for the items on the stock count record are blocked. You can only receive stock from production for the work order after the count quantity is entered on the stock count and the stock count is posted.
The number of serial numbers assigned needs to match the quantity for the line. Add serial numbers to match the quantity.	This error is displayed if there is a discrepancy between the received item quantity and the assigned quantity of serial numbers. You need to allocate and post more serial numbers. Select the More actions icon for the received item line then select Stock details. Each line in the Stock details grid displays serial number entry instructions if the component is serial numbered. If the serial number entry instructions display To be assigned, you need to add the serial numbers on the finished items. You can receive and track ad hoc serial numbers or a range of sequential serial numbers. From the Serial numbers grid, select Add line. Select the From serial number. If ad hoc serial numbers are on the released items, leave the Quantity as 1. If sequential serial numbers are on the released items, edit the Quantity of sequential serial numbers to include. The To serial number is updated automatically. You do not need to select it. Repeat a, b and c until you have entered all received serial numbers and the serial number entry instructions display Assigned. Save the stock allocations, then Post the production receipt.
The sum of the stock or allocation quantity must be equal to the line quantity.	Production tracking only updates work orders and receives the finished items into stock when the production tracking is generated. This error is displayed if the production tracking posting failed to register the stock allocations. This might be because the stock allocations on the production tracking were used for a different stock allocation transaction between entering the production tracking allocations and saving the production tracking. Select the More actions icon for the component line then select Stock details. In the Stock receipt detail window, check the storage and inspection status details of the stock and the serial numbers that were used in production are correct, or edit the details if any are different. Save the stock allocations, then Post the production receipt.

Export

When you export the Production receipt main list, only those lines displayed in the search or filtered results are included in the export. This includes all lines across multiple pages if you have a large data set.

There are 2 export options: Excel or CSV. The default file name is Production receipts.

After exporting the data, you can rename the file and edit the Excel spreadsheet or CSV file if needed before uploading to your accounting solution.